Welcome — and thank you for downloading!
Whether you’re managing your first collection or juggling a dozen suppliers, this tool was made to support your sourcing process. I’m so glad it’s now in your hands.
Swatch books are great… until you forget who sent what, what the MOQ was, or which supplier actually had that 7-day lead time.
This free Notion template was created to help you track every fabric swatch you request — no more digging through emails or trying to remember which supplier offered what.
✅ What You’ll Get:
A fully customizable Notion dashboard to organize your sourcing process from first swatch to final order. You’ll be able to:
📁 Build a digital fabric library with room to upload:
- Swatch photos
- Fabric name + fiber content
- Color name or hex code
- Supplier or factory name
- Country of origin
- Intended season
- MOQ, lead time, and sourcing notes
🗂️ Use built-in filters to sort by:
- Season
- Supplier
- Color family
📓 Bonus: A Supplier Directory to log your go-to contacts, notes from past orders, and red flags to watch for in the future.
📱 Mobile-friendly so you can update it while you’re traveling, at a trade show, or reviewing samples at the studio.
🧵 Who This Is For:
This template is designed with your real-life sourcing workflow in mind.
- Fashion designers juggling multiple swatches and ideas
- Production managers managing vendors, specs, and deadlines
- Small brands ready to stop relying on memory and start building smart systems
🚀 How to Use It:
- Duplicate the template into your Notion account (free account works just fine!)
- Upload swatch photos, enter fabric details, and tag what you need
- Use it to compare options, prep for factory meetings, or simply stay on top of your sourcing process
💬 Need Help?
If you’re not sure how to use Notion or want help adapting this to your workflow, reach out — I’m happy to help you get organized.